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Time and Expenses

Time and Expenses

WrkPlan’s fully integrated Time and Expense module makes it easy to enter, approve and process timesheets in compliance with DCAA requirements. Employees and managers can access the timesheet portal with web access from anywhere, allowing them to make or review submissions while on-the-go.

We address your most troublesome organizational needs with:

  • Cloud-based Timesheet Entry

    No more paper timesheets or manual data entry! With WrkPlan, timesheet entry is all done online – from anywhere on any device – desktop, tablet or smartphones! Coming Soon: Mobile App for Android and iOS!

    This means that multiple company sites can seamlessly be managed from headquarters, and employees in the field can submit labor hours directly into WrkPlan.

    Both the employee and supervisor have the ability to add comments directly into a timesheet, so the employee can describe work performed and the supervisor can point out why the timesheet may need a correction or update. Each statement includes two levels of drill-down capability, so users can immediately locate the numbers behind the financial statements.

  • Individualized Assignments

    Employees can only enter hours to charge codes/ labor categories for which they are assigned. As a result, supervisors do not need to be concerned about unauthorized labor charges against their tasks. This built-in protection prevents incorrect entries that can result in time-consuming corrective actions, or worse, cause DCAA audit concerns. Employees can always see what tasks they are authorized to charge, and they are notified directly on their timesheet window if they are approaching a limit.

  • Employee Leave Balance

    The employee’s current sick/personal leave and vacation balances are displayed prominently on their timesheet entry page. There is no need to wait for a periodic pay stub to review these balances.

  • Automated Reminder Emails

    Notify timesheet stragglers to keep their timesheets current (without requiring supervisor intervention).

    The software can be set to send automated reminder emails to holders of any timesheets that have not been updated on the previous day, significantly reducing the need to individually “chase down” timesheet stragglers. The timing and content of the reminder email can be customized, and the employee’s supervisor can be cc’d on the reminder email.

  • Subcontractor and Consultant Access

    Subcontractors and 1099-form independent contractors can enter their time charges directly into the timesheet portal

    After supervisor approval, the hours go to the accounts payable module and can be pulled directly into a voucher for payment. This also means that your company does not need to wait for subcontractor billing before invoicing the customer

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  • Timesheet Status and Supervisor Desk Audit Capability

    Includes a number of reports to effectively oversee the time charging process.Supervisors can view the current status and content of all subordinate timesheets, for any week past or present. The Payroll Operator can further view the status of the entire employee population.

    The supervisor’s approval/desk audit page presents summary time charge information regarding all supervised employees and subcontractors, with drill-down capability to review individual timesheets.
    The My Desk page provides the capability to quickly scan for employee or subcontractor items requiring additional attention.

  • Personalization and Notification

    The web portal can be personalized to your requirements and includes a section for company announcements. An Intranet provides access to important company documents.

    The WrkPlan Cloud web portal adapts to your company’s existing workflow. It can be personalized with your own company logo, the work week starting day is selectable, and pay cycles of weekly, bi-weekly, semi-monthly or monthly may be chosen. The web portal also includes a section that the administrator may use to disseminate company-wide announcements. In addition, built-in Intranet capability allows the administrator to post important documents like employee handbooks, benefit information, and policy documents. The Intranet feature turns the timesheet portal into a two-way communication tool between the company and the staff.

  • Online Reports for Contract Managers

    Reports include contract cost detail for any period as of any date, posted and non-posted labor hours, and complete cost detail on all tasks.

  • Business Expense Reporting

    Prepare and submit Business Expense Reports (BERs) through the web portal or via smartphone app.

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