Business Expense Reporting

Prepare Business Expense Reports (BERs) through WrkPlan’s online Timesheet Portal or via smartphone app. Attach receipts or documentation to speed up processing and reimbursement times. Receipts entered into the system for contract related expenses can be attached with the Government Invoice Package sent to the customer.

Easy, Online Submission from the web – Desktop, Tablet, Mobile

Business Expense Report (BER) submittal has traditionally been a tedious task for the submitter, the approver and the accounting department.

WrkPlan’s BER module is designed to significantly improve each step of the process by reducing the time to enter, verify and process information.

The module allows users to compile and submit government mandated BERs easily and accurately using a web portal or optional smartphone app, automatically storing the information necessary for DCAA audits.

  • EFFICIENCY – WrkPlan maximizes productivity for the submitter, the approver and the accounting department by reducing the time to enter, verify and process BER information.
  • ACCURACY – The software positions your company to pass DCAA audits by imposing government per diem rates during the BER entry process, and by storing all applicable documentation in one easily accessed electronic location.
  • TIMELINESS – Web portal and smartphone access encourage timely BER submittal, speeding customer invoicing and improving cash flow.
  • Seamless Integration with Accounting

    BER submittals are fully integrated with the WrkPlan accounting system, so no cumbersome import/ export or manual actions are required.

    Once submitted and supervisor-approved, the BER is automatically pulled into the accounting system under the payable module for review and payment, speeding both customer invoicing and employee reimbursement.

  • Ability to Upload Scanned or Smartphone Images of Travel Receipts

    Users may attach image or PDF files directly to their BER, eliminating the need to copy, scan or manually file paper documents. Better yet, users of the smartphone app can use the device itself to photograph and attach their expense receipts.

    This is a significant time saver, as a complete BER can be compiled and submitted in minutes while receipts are handy and expense details are still fresh.

  • Reimburse BERs by Check, Payroll or ACH

    Reimburse employees for expenses incurred via payroll, check, or ACH. There is also the provision for employees to tag expenses charged to a company corporate credit card.

  • Mileage Reimbursement Calculation

    The system automatically calculates mileage reimbursement based on the most recent government-approved mileage rate.

  • Enforce Seasonal Per Diem Rates

    Import seasonal and location-based per-diem rates from official government-issued documents to enforce compliance with company travel policies and per-diem rates, ensuring that all employee submissions are compliant.

    Users can even check per-diem rates before incurring expenses, so they don’t need to worry about exceeding these rates.